These terms and conditions apply to all commercial traders, charities and community organisations participating in Moira Canal Festival 2027 at Moira Furnace Museum & Country Park.

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By submitting an application and accepting a pitch, traders agree to comply with the following conditions.

 

1. Applications & Acceptance

All applications are reviewed by the Moira Canal Festival Organising Committee. Submitting an application does not guarantee a pitch. The committee reserves the right to accept or decline applications, taking into account available space, suitability and the variety of stalls attending.

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Successful applicants will receive confirmation of their acceptance and an invoice for payment.

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2. Pitch Fees & Payment

Pitch fees for the full festival weekend are:

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• 3m × 3m: £75 (£40 for eligible charities and non-profit organisations)

• 6m × 3m: £140

• Larger pitches: Price on application

• Vehicle parking alongside a stand: Additional £20, subject to approval and availability

 

Payment is requested after an application has been approved and will be collected through a separate invoice issued via SumUp.

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A pitch is not confirmed until full payment has been received and booking confirmation has been issued by the organisers.

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3. Cancellations & Refunds

Cancellation by Traders

If you need to cancel your booking, please notify the festival organisers in writing as soon as possible.

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• More than two calendar months before the festival: A full refund of your pitch fee will be issued.

• Within two calendar months of the festival: Unfortunately, no refund will be issued.

 

All cancellation requests must be sent to traders@moiracanalfestival.com.

 

Cancellation of the Festival

In the unlikely event that Moira Canal Festival is cancelled by the organisers, traders will be offered the choice of:

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• A full refund of their pitch fee.

• Carrying their pitch fee forward as credit towards the following year's festival.

 

The festival organisers will contact affected traders to arrange their preferred option.

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4. Pitch Allocation & Setup

Pitch locations are allocated by the festival organisers and are subject to site layout, safety requirements and availability.

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Traders must ensure their complete setup fits within their allocated space, including gazebos, awnings, serving areas and equipment.

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All stalls, gazebos and other structures must be safely erected, secured and maintained throughout the event.

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Setup, unloading and dismantling arrangements will be communicated to confirmed traders before the festival.

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5. Vehicles & Parking

Vehicle parking alongside stalls is strongly discouraged due to limited space. Traders should unload their equipment and move vehicles to the designated parking area wherever possible.

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Where keeping a vehicle alongside a stand is essential, permission must be requested in advance. An additional £20 charge applies to approved requests.

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Permission is not guaranteed, and all vehicle movements must follow the instructions of festival organisers.

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6. Electricity & Equipment

Electricity requirements must be declared during the application process and are subject to availability and approval.

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Traders are responsible for ensuring that their electrical equipment is safe, properly maintained and suitable for use at the event.

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Generators, LPG appliances and other potentially hazardous equipment must be declared in advance and may be subject to additional safety requirements.

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7. Insurance & Health and Safety

All traders must hold appropriate Public Liability Insurance for their activities and provide evidence of cover when requested.

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Traders must also provide a suitable risk assessment covering their stall, equipment and activities.

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All traders are responsible for operating safely and complying with applicable health and safety legislation.

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Traders must follow reasonable safety instructions issued by the festival organisers.

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8. Food & Drink Traders

Food and drink traders must comply with applicable food hygiene, food safety and licensing requirements.

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Where required, businesses must be registered with their relevant local authority and provide evidence of registration or inspection when requested.

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Traders are responsible for ensuring food is prepared, stored and served safely, with appropriate allergen information available to customers.

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The sale or supply of alcohol must be declared in advance and is only permitted where the necessary licensing arrangements and festival approvals are in place.

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9. Waste & Site Responsibilities

Traders are responsible for keeping their allocated pitch and surrounding area clean and tidy throughout the festival.

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All waste must be disposed of appropriately, including food waste, packaging, cooking oils and other materials generated through trading activities.

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Traders must leave their allocated area clean and free from equipment and rubbish when departing.

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10. Festival Rules & Organisers' Rights

The festival organisers may issue reasonable instructions relating to site safety, access, stall positioning and the operation of the festival.

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Traders must comply with these instructions and must not undertake activities materially different from those declared in their application without prior approval.

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Where a serious safety concern arises, the organisers may require an activity to stop until the concern has been resolved.

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11. Contact

For questions about applications, bookings or these terms and conditions, please contact:

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Moira Canal Festival Organising Committee

hello@moiracanalfestival.com